Scheduling Coordinator

A high-ownership role coordinating preventive maintenance scheduling across industrial facilities nationwide—keeping work orders organized, on track, and closed out clean.

Position Overview

We are seeking a highly organized and detail-oriented Scheduling Coordinator to manage preventive maintenance scheduling operations across industrial facilities throughout the United States.

This role is responsible for coordinating work-order scheduling, tracking progress through completion, maintaining communication with internal teams and clients, and ensuring scheduling processes remain organized and efficient.

This is a high-ownership role best suited for someone who thrives in fast-paced environments, enjoys coordinating multiple moving parts, and takes pride in staying organized and following through.

Benefits

• 401(k) with company matching
• Paid Time Off (PTO)
• Hybrid flexibility available for strong candidates
• Optional overtime / additional shift opportunities
• Opportunity to help build and improve operational processes

Key Responsibilities

• Schedule and coordinate preventive maintenance (PM) work orders
• Assign and manage work orders based on territories and scheduling needs
• Track work orders from scheduling through completion
• Conduct daily follow-ups on open, pending, and overdue items
• Communicate with industrial sites and internal teams regarding updates, schedule changes, and ETAs
• Ensure closing documentation and work-order details are completed accurately
• Help resolve scheduling issues and support operational escalations
• Maintain organization and visibility across multiple ongoing priorities

Qualifications

Required

• 2–3 years of experience in scheduling, logistics, operations coordination, dispatch support, or related fields preferred
• Strong candidates with approximately 1 year of highly relevant experience may also be considered
• Strong organizational and multitasking abilities
• Excellent communication and follow-up skills
• Ability to manage multiple priorities in a fast-paced environment
• Ability to work independently and take ownership of responsibilities

Preferred

• Transportation or logistics industry experience
• Dispatch experience
• Multi-site coordination experience
• Customer service experience

Technical Skills

Candidates should be comfortable with:

• Google Workspace (Google Sheets, Gmail, etc.)
• Slack
• General workplace systems and technology
• Learning and adapting to new software platforms

Why Join Us?

This is an opportunity to step into a high-impact role with meaningful ownership and visibility across operations. You’ll help create structure, improve processes, and play an important role in supporting a growing team.

If you enjoy bringing organization to fast-moving environments and keeping operations running smoothly, we’d love to hear from you.